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How to Choose the Right Binder?

Whether you are a student, an office employee, an executive, a writer or merely a homemaker who has to deal with tones of mail coming in every week. Organizing documents and paperwork is one of the most strenuous tasks for anyone and everyone without a doubt. No matter how digitized you are regarding your documentation, there will always be some degree of paperwork that you will be required to manage. Whether they are bills, essential proposals, reference materials or essential fee vouchers, they need to be stored and compiled in a manner that you can find your required document in a breeze whenever you need it instead of stifling through thousands of irrelevant unneeded sheets.

Thanks to organizing supplies such as binders, organizing documents has become much more comfortable. Most people today are aware of the existence of fasteners for organization purpose. However, the secret to the most effective way of organizing documents lies in choosing the right kind of a binder. What many do not know is the fact that there is no one-size-fits-all rule for binders, and there are different types of binders that are designed to suit different needs. You are likely not to find your binder of much use and will end up back at square one if you have not invested in a binder that is the closest fit for your documentation needs. This is why it is essential that you know how to pick the best binder.

Purpose of Binding

Before picking up your binder, it is essential that you know what purpose your binder will be serving. There are different types of fasteners explicitly designed to cater to different uses. Typically, there are three main types of binders designed with unique features to serve their functions.

A presentation binder, which is also known as a transparent view binder comes with a vinyl cover that allows you to insert title pages, cover pages and any other information at the cover, spine, and back of the binder. These are excellent manage paperwork for presentations and proposals where you want to present it to a reader for a quick scan. The vinyl sheets also provide extra protection for your paper.

Reference binders are mostly designed for general use and are best for organizing the documents that need to be accessed frequently. These binders usually do not come with a clear view feature, but may have added features inside such as labeling sleeve to help you reach your required document without going through the whole stack.

Storage binders do not usually come with as many added features as the other two types, because they are meant for storing documents that need to be archived and are not accessed frequently.

Size and Capacity

Once you know what purpose your binder will be serving, you need to consider how many documents your binder will store and what will be the average sheet size that you will be using. Choosing the right size and capacity is not only essential to help you protect your paper, but also to help you select the right kind of ring technology and increase the durability of your binder. You would not want sizeable legal stamp papers coming out of sized letter papers. Likewise, you would not want your rings being damaged because of running out of capacity. If you have a massive stack of sheets to organize go for a D-ring binder as it has a much higher capacity and is much more durable.


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